Now that the deadline for self-assessment returns has passed, more tax investigations may be on the horizon, and it pays to be prepared. Here’s what you need to know about the process – and what you can do to make it as smooth as possible.
Why am I under investigation?
HMRC may decide to take a look at the finances of a business or individual to ensure they’re paying the right amount of tax. If you receive a letter saying you’re under investigation, your first reaction may be to panic – but it doesn’t necessarily mean you’ve done anything wrong. There are a number of other factors that may prompt an investigation into your tax affairs.
One of the most common reasons for an HMRC investigation is human error. Maybe you forgot to fill out a section in your latest return, or perhaps you paid too much or too little tax. Either way, the inconsistency will prompt HMRC to take a closer look.
Alternatively, HMRC may investigate because you’re deemed to be at risk – for example, if there’s a high level of capital going in and out of your account. Meanwhile, high levels of non-compliance in your sector could result in more investigations to crack down on the issue.
In the case of suspected fraud, HMRC will likely need to take a thorough look into your affairs to determine whether you’re guilty of wrongdoing or not.
What documents will HMRC ask for?
If you find yourself the subject of a tax investigation, you’ll need to provide various financial records to HMRC.
In some cases, you’ll just need to clear up a specific aspect of your tax return. But if the investigation is more complicated than that, HMRC may ask you for things such as:
- bank and credit card statements
- sales invoices
- VAT records
- payroll records
- expense receipts
- cheque books and paying slips.
If you maintain good bookkeeping and accounting practices and have all the right documents to hand, the process should be fairly straightforward. However, the more information that HMRC requires, the longer the investigation will typically take.
What happens if I’m in the wrong?
In rare cases of proven fraud, a conviction may be on the cards. Otherwise, the most severe consequence will be a fine or paying what you owe to HMRC.
If it’s found that you owe money to HMRC, you should pay as quickly as you can – and you’ll have up to 30 days to appeal the decision if you disagree with it.
Making a mistake is likely to result in a penalty, regardless of whether you’ve taken reasonable care or not. You’ll also be fined for deliberate omissions.
Furthermore, if HMRC discovers that you are in the wrong, they will likely check back in on you afterwards to ensure you stay compliant – so it’s a good idea to get your affairs in shape to avoid further scrutiny.
How do I prepare for a tax investigation?
You’ll need to put a good amount of time and resources aside for a tax investigation.
That means you may have less time to dedicate to your business, and adjusting your budget may be necessary. Delegating some of your responsibilities could also help ensure everything runs smoothly during the investigation process.
Hiring an accountant may also save you some valuable time. As tax experts, your accountant will have experience negotiating with HMRC, and will be able to help you gather and present the necessary information with ease.
Bringing in a professional to handle your self-assessment returns or corporate tax affairs may also help you to avoid further penalties in the future.
Received that brown envelope in the post? No need to panic – contact us to find out how we can help you prepare for your HMRC investigation.